The Wellington Catholic District School Board acknowledges that the school is an integral part of the community and as such it adds to the spiritual, educational, recreational, and social development of all who share it. Guides, Scouts, fitness, basketball, soccer, volleyball are a sample of programs currently in place at various schools.
The Wellington Catholic District School Board with financial support from the Ministry of Education has developed a Community Use of Schools program that supports access to school space outside of school hours for not-for-profit community groups. Facilities are not available for community use during Christmas, March and Summer Breaks, Professional Development Days, holidays, Spiritual Development Day, Inclement Weather, etc.
IIn considering requests for Community Use of Board-owned facilities, the Board shall not compete with private or municipally owned facilities where such are readily and reasonably available. The onus shall be on the applicant to show that alternate private or municipal facilities are not readily and reasonably available.
The Board wants its facilities used in the best interests of the community, when they are not required for school use, but such use must not result in any additional costs to the Wellington Catholic District School Board.
CONTACT INFORMATION
All inquiries should be directed to Susan Lightfoot – Community Use Co-coordinator at 519-821-4640 ext: 211 slightfoot@wellingtoncdsb.ca or through the discussion section of your permit.
To register please visit http://wcdsb.ebasefm.com/communityuse/welcome/
HOW TO BOOK A SCHOOL
The Board’s online system has streamlined the registration process for all users. First you must create an account in our database and once approved you will receive an email.
Schools/Board/Parish have first rights to all facilities and can alter an existing user’s approved permit if required. Use of school facilities must be approved through the online system. If schools are closed, all community use of facilities will be canceled.
The Wellington Catholic District School Board policy has a tiered approval system. When a community group submits a new permit request, the permit will first go to the community outreach coordinator (CUOC) for an initial overview. Once the outreach coordinator has done an initial approval of the permit, it will be passed along to the school for review. Both the principal and secretary will receive an email to notify them that a new permit is awaiting their approval. They will be assigned 3 days to either “Support” or “Not-Support” a permit. Once a permit is supported, it is passed back to the community outreach coordinator for final overview, additional cost application, and final approval. Allow two weeks for processing of any permit.
RESERVATIONS
In order to process an application you must comply with the following:
Have a valid email account that can receive account information
Register a valid Visa or Mastercard to cover all applicable fees
Custodial fees will be applied to all week-end permits
Provide a valid certificate of insurance in the amount of $2 million for Liability Insurance naming the Wellington Catholic District School Board as an additional insured
If you do not carry your own liability insurance, you can purchase insurance through the WCDSB insurance based on the rating scheduled provided by OSBIE (Ontario School Board Insurance Exchange) all documentation and fees are received
Police checks must be provided for all adult supervisors for permits issued during regular school hours between 7 a.m. – 6 p.m. (This applies to Mad Science, Music Lessons, Fitness Program, Theatre Groups, etc.).
Must be 18 years or older and be responsible for supervision of designated area
Your permit will remain as “Pending” until all of the above has been met
The online system provides access to numerous school facilities. To check availability, refer to the online calendar where you can select a school and space for availability. Until requests have been approved in the system they will not appear on the calendar.
Once your application is approved, a permit will be electronically sent to you via email. It is your responsibility to view dates on this permit, however keep in mind that any changes and/or cancelations will be emailed to you and will change the dates of the original permit
Permits may be cancelled if users do not adhere to all rules and regulations. Participants must vacate the school premises 15 minutes after any event
CANCELATIONS & CHANGES
If after approval you require changes or cancellations to your permit, you are required to send a request online under “Discussion”. The co-ordinator may cancel the specific date of the original permit provided that the date has not already passed. No credits will be issued unless the cancellation has been made by the Board due to inclement weather or that the school/board/parish requires the use of the facility. If the user requires additional permits added he will be required to request these dates under a separate request and be billed accordingly.
FOR INCLEMENT WEATHER CANCELATIONS
Refer to Magic 106.1 for announcements; go to the Board’s website at www.wellingtoncdsb.ca An email message will be forwarded to all current users via the system advising of the cancelations. Please check your permits for these cancellations.