Policies and Procedures

The Wellington Catholic District School Board is currently developing various policies and administrative procedures that guide staff in the implementation of Board or Ministry of Education initiatives. All policies are governed by the Board’s Mission Statement and guiding principles.

Foundations and Basic Commitments (FBC)

This section is a repository for policies and procedures related to the Board’s legal roles and responsibilities in providing educational services and the underlying principles on which the board operates.

Foundations and Basic Commitments (FBC)	Policy Name	Procedure Name	Forms
A.1	Mission Statement FBC.A.1
B.10	Respectful Working and Learning Environments FBC.B.10 – HR
B.11	Workplace Violence Prevention FBC.B.11 – HR
B.12	Accessibility for Ontarians with Disabilities Act – Emergency Response FBC.B.12
B.18	Accessibility - Integrated Accessibility Standards FBC.B.18
B.18	Faith, Learning and Achievement FBC.B.18
B.4	Complaints Resolution FBC.B.4

Governance - Board Governance and Operations (BGO)

This section is a repository for policies and procedures related to school board governance.

Governance - Board Governance and Operations (BGO)	Policy Name	Procedure Name	Forms
A.1	Apparel Purchases and Fair Labour Practices BGO.A.1
A.2	Copyright BGO.A.2
B.1	Delegations to the Board BGO.B.1
B.2	Distribution of Materials/Presentations by External Groups BGO.B.2
C.1	Situations Not Covered By The Board Policy BGO.C.1
C.3	Policy on Exceptions to Policies BGO.C.3
C.4	Policy on Policy Development BGO.C.4
D.1	Trustee Honoraria BGO.D.1
D.3	Code of Ethics for Catholic Trustees BGO.D.3
H.1	Appointment to Fill a Vacancy on the Board BGO.H.1
H.2	Student Trustee Representation BGO.H.2

Board Support Services (BSS)

This section is a repository for policies and procedures concerning non-instructional services and programs.

Board Support Services (BSS)	Policy Name	Procedure Name	Forms
E.1	Pupil Transportation BSS.E.1
J.1	Records Management BSS.J.1

Facilities (FD)

This section is a repository for policies and procedures concerning school facilities.

Facilities (FD)	Policy Name	Procedure Name	Forms
B.1	Naming of Schools or Educational Facilities FD.B.1
B.2	Naming of a Portion of a School or Educational Facilities FD.B.2
B.3	Pupil Accommodation Review FD.B.3
E.2	Possession of Keys to Schools FD.E.2
E.3	Parking and Movement of Motorized Vehicles on School Grounds FD.E.3
E.4	Sharing the Costs of Snow Removal FD.E.4
E.5	Community Use of Schools FD.E.5
G.1	Facility Partnerships FD.G.1

Fiscal Management (FM)

This section is a repository for policies and procedures concerning board fiscal affairs and the management of board funds.

Fiscal Management (FM)	Policy Name	Procedure Name	Forms
B.2	School Sites – Operating Budget Surplus FM.B.2
F.1	Signing Officers FM.F.1
F.4	Expense Reports FM.F.4
G.2	Managing School Based Funds FM.G.2
G.3	Lottery Licensing FM.G.3
G.4	Tangible Capital Asset FM.G.4
I.1	Purchasing FM.I.1
I.2	Purchasing Card FM.I.2
I.3	Petty Cash FM.I.3
M.3	Alternative Arrangements for School Facilities FM.M.3

General School Administration (GSA)

This section is a repository of policies and procedures about the management of the school board, administrative structure and school and department administration.

General School Administration (GSA)	Policy Name	Procedure Name	Forms
E.10	Inclement Weather Procedures GSA.E.10
E.12	Catholic School Councils GSA.E.12
E.14	Flying of the National Flag GSA.E.14
E.15	Safe Arrival Program GSA.E.15
E.16	Frigid Temperatures GSA.E.16
E.17	Opening and Closing Exercises GSA.E.17
E.18	Dress Code for Students GSA.E.18
E.2	School Administration During Principal’s Absence GSA.E.2
E.21	Selection of Learning Materials and Resources GSA.E.21
E.22	Field Trips and Excursions GSA.E.22
E.23	Food and Beverage GSA.E.23
E.24	Health and Physical Education Safety Guidelines GSA.E.24
E.25	Student Personal Information GSA.E.25
E.5	Alcohol, Tobacco, Non-medical Cannabis and Drugs GSA.E.5
E.9	Volunteers in Schools GSA.E.9
F.3	Appropriate Use of Information Technologies GSA.F.3
F.4	Fees for Learning Materials and Activities GSA.F.4
F.5	Cell Phone/Smart Device Reimbursement GSA.F.5
F.7	Bring Your Own Device (BYOD) GSA.F.7
G.1	Reimbursement of Expenses GSA.G.1
G.2	Hospitality GSA.G.2
G.3	In-service and Committee Meetings GSA.G.3
H.1	Advertising GSA.H.1
H.2	Advocacy GSA.H.2

Human Resources (HR)

This section is a repository for policies and procedures concerning board personnel.

Human Resources (HR)	Policy Name	Procedure Name	Forms
B.1	Conflict of Interest for Employees HRG.B.1
C.1	Smoking HRG.C.1
C.2	Health and Safety HRG.C.2
C.3	Accident Prevention, Reporting and Investigating HRG.C.3
C.4	Fifth Disease Protocol for Schools HRG.C.4
D.1	Employees Seeking or Holding Public Office, Appointments to Boards or Associations HRG.D.1
G.3	Pre-Employment Screening Practices (Employees) HRG.G.3
G.4	Hiring, Promotion and Placement of Close Relatives HRG.G.4
G.5	Hiring Practices HRG.G.5
G.5	Police Record Checks HRG.G.5
O.1	Transfers of Principals and Vice Principals HRG.O.1
P.4	Attendance Support Program HRG.P.4
R.1	Compensatory Leave HRG.R.1
R.5	Personal Leaves of Absence HRG.R.5
R.6	Military Reservist Leave HRG.R.6
U.1	Freedom of Information and Protection of Privacy HRG.U.1

School and Community Relations (SCR)

This section is a repository for policies and procedures relations to the general public and with other community and public agencies, except other educational agencies and groups.

School and Community Relations (SCR)	Policy Name	Procedure Name	Forms
B.1	Donations/Sponsorships/ Agreements/Partnerships in Catholic Education SCR.B.1
C.1	Acceptance of Donations, Gifts and Equipment SCR.C.1
C.2	Environmental Responsibility SCR.C.2
D.2	Secondary School: Community Involvement Activities SCR.D.2
D.3	Research Projects in Schools P.SCR.D.3
E.2	Partnership Agreements with Community Agencies/Service Providers SCR.E.2

Instruction - Board Instructional Programs (BIP)

This section is a repository of policies and procedures concerning instructional services and programs and related matters.

Instruction - Board Instructional Programs (BIP)	Policy Name	Procedure Name	Forms
A.1	Exemption from Instruction related to the Human Development and Sexual Health Expectations P.BIP.A.1
B.1	Requirements for Remote Learning BIP.B.1
C.1	Assessment, Evaluation and Reporting EAR.C.1

Students - Student Management and Welfare (SMW)

This section is a repository for policies and procedures concerning students, including policies related to admission, attendance, rights and responsibilities, discipline, student health and welfare.

Students - Student Management and Welfare (SMW)	Policy Name	Procedure Name	Forms
B.1	Admission of Students to Wellington Catholic Schools SMW.B.1
B.2	School Attendance Areas SMW.B.2
C.1	School Attendance SMW.C.1
C.2	Prior Learning Assessment and Recognition (PLAR) SMW.C.2
C.3	Cooperative Education and Other Forms of Experiential Learning SMW.C.3
D.1	First Nations, Métis and Inuit Self-Identification SMW.D.1
E.1	Student Suspension SMW.E.1
E.2	Pupil Expulsion SMW.E.2
E.4	Safe Schools – Code of Conduct SMW.E.4
E.5	Bullying Prevention and Intervention SMW.E.5
E.6	Progressive Discipline and Promoting Positive Student Behaviour SMW.E.6
F.4	Concussion Protocol SMW.F.4
F.6	Prevalent Medical Conditions SMW.F.6
F.7	Administration of Medication to Students SMW.F.7
G.1	Child Abuse and Protection SMW.G.1
G.10	Video Surveillance SMW.G.10
G.11	Student Use of Guide Dogs and Service Animals SMW.G.11
G.5	Student Pregnancy SMW.G.5
G.6	Student Accident Insurance SMW.G.6
G.7	Head Lice Control SMW.G.7
G.9	Access to School Premises SMW.G.9