Equity and Inclusion » Wellington Catholic District School Board Student Census

Wellington Catholic District School Board Student Census

The Wellington Catholic DSB will be conducting a Student Census in April 2022 in compliance with the Anti-Racism Act in s.7(2) with the goal of eliminating systemic racism and advancing racial equity. 

By completing this survey, we hope to learn more about the students we support and help us to identify differences and gaps in our students’ experiences and outcomes, based on their diverse needs. The data from the survey will help us understand our student demographics and experiences, identify systemic racism, sexism, and classism that affects the learning outcomes of our students, identify and minimize the barriers for our students and their families, guide our professional development, training, and pedagogy. This collection is required by the Anti-Racism Act (ARA) and guided by the Ministry of Education’s Equity Action Plan. Student data is kept confidential and public reporting will be anonymous. 

Notice of Collection of Personal Information 

To comply with the Anti-Racism Act in s.7(2), the Wellington Catholic DSB is required to conduct a Student Census with the goal of eliminating systemic racism and advancing racial equity. 

The authority to collect personal information in the Student Census comes from the Anti-Racism Act (ARA s.6(5)), and the Education Act (265(1)(d), 169.1(1)) in accordance with Municipal Freedom of Information and Protection of Privacy Act (MFIPPA s.28(2)). 

Personal information collected in the Student Census will be used in tandem with personal information currently collected and held by the Board in our student information system to fulfill the goals of the Anti-Racism Act and any additional Ministry requirements   Responses collected will be combined in a manner that does not reveal personal, identifiable information to school or school board staff, Ministry of Education staff, or outside agency. 

Types of information already collected by school boards (for the purposes of Ministry of Education reporting, school and Board improvement planning, or student success initiatives) under the Education Act include student achievement, credit accumulation, graduation rate, suspensions/expulsions, access to special education services or multilingual support, and/or academic/extra-curricular program participation. The purpose of inclusion of Student Census data and existing, non-identifiable data currently collected is to meet the requirements of the Anti-Racism Act, which includes research and longitudinal study. 

No program, service or benefit may be withheld because a student does not participate, or refuses to participate, in the Wellington Catholic DSB Student Census. 

Individuals may request access to, or correction of personal information collected in the Student Census that relates to them. Consent may be withdrawn for further use of your personal information, but withdrawal will not result in changes to analysis and reporting that has already been completed as part of the Student Census activity. 

If you have questions about the personal information collected in the Student Census, please contact the Wellington Catholic DSB Research Team at [email protected].

Parent Engagement Sessions

In preparation for the survey, we held engagement sessions for parents, to explain the purpose of the census and how we will use the data to guide decisions and programming throughout our Board and provide an opportunity to raise concerns, provide suggestions and discuss issues that will not be identified through the census.

 

Secondary Student Opt Out Form

While completion of this survey is important to guide our professional development it is completely voluntary and you have the opportunity to opt out of the survey prior to April 13, by visiting this form, https://forms.office.com/r/qCrrLgd6cc 

Student Census Preview

 

Please see the following census questions.

Why are we launching a Student Census at Wellington Catholic DSB?

The Ministry of Education is requiring all school boards across the province to complete a student census as part of their commitment to the provincial Equity Action Plan by October 2022.  The information collected is used to understand student demographics of the board and support board and school improvement planning.   

The Student Census is an online survey that collects data specifically related to self-identity, demographics, and experiences at school.  The Student Census includes questions about Indigenous identity, ethnic/cultural background, racial identity, citizenship status, religious/spiritual affiliation, gender at birth/identity, sexual orientation, (dis)abilities, household characteristics, and school experiences. 

We are authorized to collect personal information from students by the Anti-Racism Act (ARA s.6(2)), Municipal Freedom of Information and Protection of Privacy Act (MFIPPA s.28(2)), and the Education Act (265(1)(d), 169.1(1)).  Our process has been developed in accordance with the guidance and legislation provided by the Ministry of Education, the Anti-Racism Directorate, the Ontario Human Rights Commission, and the Municipal Freedom of Information and Protection of Privacy Act. No program, service or benefit may be withheld because a student does not participate, or refuses to participate, in the Wellington Catholic DSB Student Census. 

The role of the Wellington Catholic DSB is to support the census process for students and to make the best use of the information that is gathered. This is an opportunity to learn more about the students we support and help identify differences and gaps in our students’ experiences and outcomes, based on their diverse needs. 

If you have questions or comments about the Wellington Catholic DSB Student Census, please contact your school administrator or the Wellington Catholic DSB Research Team at [email protected]

What is the Student Census? 

The purpose of the Wellington Catholic DSB Student Census is to advance racial equity in the Wellington Catholic DSB as authorized by the Anti-Racism Act in s.7(2).  The Wellington Catholic DSB Student Census is a confidential and voluntary survey for all students from Junior Kindergarten to Grade 12. The parents of students in Junior Kindergarten to Grade 8 will be asked to complete the survey with, or on behalf of their child. Students in Grades 9 to 12 will complete the survey with their classroom teacher during class time.  The results and analysis of the census will allow us to gain a deeper understanding of the diversity of students within the Wellington Catholic DSB and of the cultural, social and demographic makeup of our students.  No program, service or benefit may be withheld because a student does not participate, or refuses to participate, in the Wellington Catholic DSB Student Census. 

If you have questions or comments about the Wellington Catholic DSB Student Census, please contact your school principal. 

Who will be able to see the Student Census Data? 

By law, the Wellington Catholic DSB must protect the privacy and personal information of students.  The Wellington Catholic DSB Student Census follows all provincial freedom of information and privacy laws and the requirements of the Anti-Racism Act.  Only a few Wellington Catholic DSB staff WILL have access to your answers, but only to do research. Teachers, principals, and other school board staff WILL NOT see your answers. 

What additional information is collected about students at the Wellington Catholic DSB? 

Additional information about students is collected and stored as the Board has a responsibility for student achievement and effective stewardship of resources under the Education Act (265(1)(d), 169.1(1)).  Information about students is used regularly for the purpose of improvement planning at the Board and School levels (e.g., School/Board Improvement, Programming, etc.) and includes some of the following student record data: student achievement, credit accumulation, graduation rate, suspensions/expulsions, special education services, and academic/extra-curricular program participation. 

If you have questions about additional information that is collected about students by the Wellington Catholic DSB, please contact your school administrator. 

Will other information be combined with the results of the Student Census? 

The Anti-Racism Act s.6(2) authorizes and requires the Wellington Catholic DSB to link Student Census responses to additional student record data (i.e., student achievement, credit accumulation, graduation rate, suspensions/expulsions, special education services, and academic/extra-curricular program participation) “to identify and monitor systemic racism and racial disparities for the purpose of eliminating systemic racism and advancing racial equity”.  When a student participates in the student census, additional student record data will be linked to complete the required analysis.  Only members of the Research Department who require access for the purposes of data linking will be able to see the Student Census identity data in a form that is attached to a student’s email. 

If you have general questions about the Wellington Catholic DSB Student Census, please contact your school principal. 

What if my child has a cognitive or physical challenge?  Can my child still participate in the Student Census if their intellectual and/or physical disability makes it difficult for them to contribute their information? 

Yes. If your child (the student) has a cognitive or physical challenge and is unable to participate directly in the Student Census, the parent/guardian should contact your school principal to plan for another person (i.e., parent/guardian) to complete the Student Census on behalf of the student. 

If you have questions or comments about the Wellington Catholic DSB Student Census, please contact your school principal. 

What if I do not want my child(ren) to participate? 

The Wellington Catholic DSB Students Census is voluntary. Any student may choose not to participate, to stop participating, or to skip a question at any time. Additionally, parents/guardians of students under 18 years of age can ask that their child not participate in the census. As part of our communication campaign, information will be distributed electronically by school messenger, on our website, and on social media.  For more information on the purpose of the Wellington Catholic DSB Student Census and its procedures and timelines, please visit our Student Census webpage. 

There are two ways for parents/guardians to opt out request an exemption for their child: 

  • Online: You may opt out electronically by completing an online form that will be available as of February 22. 
  • Contact your child’s school: You may opt out by contacting your child’s teacher or school principal (by phone or by email). Wellington Catholic DSB’s Research Team will communicate with schools to ensure that the parents’/guardians’ desire for students not to complete the census is respected and enacted. 

Parents/guardians who choose that their child will not be participating in the Wellington Catholic DSB Student Census may select to opt out at any time before March 31, 2022. 

The Wellington Catholic DSB Student Census is a confidential and voluntary survey for all students from Junior Kindergarten to Grade 12. If a parent/guardian does not submit a request to opt-out, they or their children will receive an invitation to participate in the Wellington Catholic DSB Student Census (parents of students in Junior Kindergarten to Grade 8 will be asked to complete the survey with, or on behalf of their child, while students in Grades 9 to 12 will complete the survey with their classroom teacher during class time). 

If you have questions or comments about the Wellington Catholic DSB Student Census, please contact the Wellington Catholic DSB Research Team at [email protected] or your school administrator. 

Is the Student Census Voluntary? 

Yes.  The Student Census is voluntary.  The student can choose if they want to complete the survey.  The student can stop answering questions at any time.  The student can skip any question they do not wish to answer. 

What if I want to access, correct and/or withdraw consent after participation in the Student Census? 

If your child (the student) and/or the parent/guardian would like to access, correct and/or withdraw consent after the Student Census has been completed, please contact the Wellington Catholic DSB Research Team at [email protected]

How will we maintain data security? 

The Student Census will be implemented using the online survey platform Qualtrics. To ensure that data will remain secure using this platform, Wellington Catholic DSB Research Team assessed the privacy and security practices from Qualtrics (Security Statement, Privacy Statement). 

Wellington Catholic DSB’s Research Team has developed a data management plan to comply with Board policies, MFIPPA and the ARA.  All identifiable Student Census data will be kept on encrypted servers and password protected devices with role-based access restrictions. Data will be securely disposed of. 

To review the full copy of the Privacy Impact Assessment conducted by the Wellington Catholic DSB Privacy Records and Information Management Officer contact [email protected] 

For more information on the Student Census data security and privacy protocols, please contact the Wellington Catholic DSB Research Team at [email protected] 

How will students participate?  Will there be any accommodations to support students? 

All students at the Wellington Catholic DSB are invited to participate in the Student Census between Junior Kindergarten and Grade 12.  The survey will be available online. The parents of students in Junior Kindergarten to Grade 8 will be asked to complete the survey with, or on behalf of their child. Students in Grades 9 to 12 will complete the survey with their classroom teacher during class time   with board devices.  The following accommodations are available for students: 

Paper Survey – If a student requires a paper copy of the survey to participate, please contact your school administrator to make arrangements. 

Languages – The Student Census will be available in the multiple languages including: 

English 

Tigrinya  

Tagalog 

Spanish 

Vietnamese 

Arabic. 

Text to Speech – Online survey is compatible with Google Read & Write Extension 

Support Staff (e.g., EAs, CYWs, SERTs, ESL supports) – If a student has regular and recurring classroom supports to complete schoolwork and assessments, these supports will be available to assist the student to log onto their device, open the Student Census url link and/or orient themselves with the available accommodations (e.g., font size, Google Read Write, Translation). These staff will ensure your child’s privacy is maintained.